Identify the operating mode. Distinguish indoor icing during cooling from normal or abnormal outdoor-coil frost during heat-pump heating. Capture equipment type, thermostat mode, ice location, runtime, airflow, weather, recent filter or service history, and safe photos.
Route hazards first. Give smoke, burning odor, arcing, repeated breaker trips, water near electrical equipment, ceiling leakage, and vulnerable-occupant heat exposure an appropriate urgent route. Do not encourage panel access or repeated restarting.
Set a bounded stop-and-thaw path. Explain when to turn cooling off, protect the area from meltwater, leave ice to melt naturally, and call. Avoid a universal thaw-time promise because ice volume, airflow, temperature, and equipment differ.
Separate cause families. Show how the visit considers filter and duct restrictions, blocked or dirty airflow surfaces, blower or control faults, refrigerant leakage or metering problems, drainage, sensor issues, and operation outside the equipment's intended conditions.
Build a finding-led estimate. Name the diagnostic charge and what is included, then require authorization for cleaning, airflow work, electrical or motor repair, drain work, refrigerant leak diagnosis and repair, parts, return visits, or replacement analysis.
Verify the whole result. Document the confirmed cause, completed scope, drainage after melt, restored airflow, relevant temperature and operating checks, refrigerant-circuit work by qualified personnel, stable cycling, remaining risk, and follow-up instructions.